![]() Let’s talk about the “In the Cloud” options first since this is the easiest method for getting files on to your iPad. In the left sidebar of, you have three sections:ġ) “On my iPad” – any files that you’ve downloaded and stored locally on the iPad, or any folders that you’ve synced from cloud services.Ģ) “In the cloud” – access to cloud services including Dropbox, OneDrive, Box, Google Drive, and a host of other locations.ģ) Recents & Starred – quick shortcuts to files that you’ve either recently accessed or ones that you’ve “favorited” or “starred.” It should have been called “File Manager 5” because that’s exactly what it is … with a built in file viewer. The name of the app is a bit unfortunate – Documents 5 accepts more than just “documents.” It’ll take videos, images, spreadsheets, and just about anything else. You can still carry your paper, but if all those files in a bankers box are DIGITAL, then why not carry a DIGITAL copy of them on your iPad?Īnd one of the best apps for sorting, managing, searching, and accessing those files on the iPad or iPhone is with Documents 5. Because today, the only reason you carry PAPER, is because you’ve PRINTED it from a digital document. When lawyers ask me how they can use the iPad in their practice, I recommend they think of it as a digital bankers box. This is a cumbersome workflow, but it’s the only option we’ve had for years.ĭocuments 5 is the closest thing to having a centralized file manager on the iPad or iPhone. You’ll have to use the Share Menu, or “Open In” option, to copy that file to an app like PDF Expert. If someone e-mails you a PDF file, you can VIEW the file in the iOS universal document viewer, but if you want to do MORE with the file (like add annotations, or pages, or search the content, etc.) then you need to use another app. I’m sure you’ve noticed by now that there’s no “My Documents” folder on the iPad or iPhone, or what we typically refer to as “Centralized File Management” such as we’ve been using on computers for several decades.Īpple claims it designed the iOS this way for security reasons, but it means that each app must have its own copy of a document or file. In other words, they need to offer a lot of extra features to justify their cost.Today’s app is Documents 5 from Readdle, a FREE universal app available for both the iPhone and iPad. A reasonable price: Given that there are several very good free scanning apps, we cast a skeptical eye on apps that require a recurring subscription. ![]() Annotation and editing features: Once you have a nice, clean scan, you might want to mark it up-place some Xs so your client knows where to sign, for instance, or highlight text, add notes, or even put your own signature on a contract.At a bare minimum, we looked for a promise that apps won’t sell or share your data without consent. Attention to security: We were skeptical of apps that encourage you (or require you) to upload your scans to their own cloud servers for storage and OCR, as well as those that don’t provide clear security and privacy policies.Diverse format options: You’ll probably end up scanning text documents and receipts most of the time, but a good scanning app should also be adept at capturing material from less-common sources such as whiteboards, book pages, newspaper and magazine articles, and business cards.If the app can automatically back up scans to cloud storage, all the better. Ample sharing options: A good scanning app provides a convenient way to share your scans and OCR results on all the channels you like to use-email, Dropbox, Google Drive, Slack, printers, faxes, and more.Some apps export raw text (either as a TXT file or copied to the clipboard), while others provide formatted text in RTF or DOC files. Accurate text recognition: The best scanning apps use optical character recognition (OCR) to locate text in an image and convert it to an editable document.Different apps provide different scan resolutions and different filters, some of which are better than others at smoothing out wrinkles, shadows, and other blemishes. Great image quality: Although the scan quality is partly dependent on the quality of your phone’s camera, it also has a lot to do with the app itself.We looked for apps with intuitive controls, a thoughtful layout, and helpful features such as automatic document recognition and capture. Ease of use: Above all else, scanning apps need to be easy to use, or else you won’t want anything to do with them.
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